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Personal productivity software compilation for 2023

Personal productivity software compilation for 2023 – Top 5 list

If you are looking for a personal productivity tool to accelerate your productivity, this would be one of your most reliable lists. Just like you, I was someone who was on the lookout for such tools. I researched a lot, narrowed it down to a few, and chose the best for myself. Your requirement or preference might differ, so I have a personal productivity software compilation for 2023. Before even we look at the list, let us cover some basics, shall we?

Why do we even need personal productivity apps?

The need for productivity is quite imperative. In the age of remote working and multiple technological distractions, you often wonder – “Is this something about me? Where did the on-time person go?”. You might be working on something significant – a code, an idea, a draft, or anything with a target, but you often need to do it sooner – even worse, not doing it.

When you wish to interact with other team members, your clients, stakeholders, and other use cases, the need for personal productivity tools grows stronger. Such work apps simplify goal setting, work delegation, progress monitoring, report creation, and real-time communication with others. But wait – is there a checklist or steps to find your kind of productivity app?

Steps to find your productivity app

The first step to the improvement of productivity is believing in yourself. No tool can help with that. Tools are good in assisting you at large. Before looking at the below personal productivity software compilation, remember that you can nail this.

The second step is to find the tool that matches your requirements and is tailor-made per your expectations. However, no tool in the world is invincible or one-size-fits-all. SaaS businesses come up with platforms based on their research and trying to address critical pain points. Hence, before finding the tool, you need to list your pain points and analyze whether the tool solves your issues. You must add the device to your wishlist if it all addresses your requirements.

The third step is taking a trial. Most of the productivity software providers offer a free trial period which you can avail to feel the software. The trial period is critical, and you must use it best. The trial period can vary from 7 days to one month. SaaS providers also offer freemium subscriptions in multiple formats as below:

a) The user can avail of full features of the software for a limited period
b) The features are limited for all users, but the software is free forever
c) The features are limited to a few users.

Note that multiple freemium software versions provide good value to their users. However, not all free software can be the best fit for you. If a tool offers you something that its competitor cannot, there is nothing wrong with paying for it. It is always better to try out the trial version or the freemium version of any tool.

Additionally, there is something that I wanted to talk about—the categories of such software. As users grow exponentially, a SaaS provider can scale their features and target enterprise customers with higher pricing. Alternatively, an enterprise can launch and offer software for personal users and small businesses at minimal pricing.

Personal productivity software compilation for 2023

I have alphabetically listed the top 5 personal productivity software to avoid writer’s bias. You can review each software and decide on the best personal productivity tool for 2023. Let us know in the comments which tool you have decided on or currently using. Let’s get started.


Screenshot from Asana
Screenshot from Asana

Type: Project Management, Collaboration tool.

Project management tool Asana may make you and your team more structured and ready for anything. You can manage tasks, make sophisticated to-do lists, and arrange assignments. In essence, Asana can handle any duty to manage your freelance business or startup.

How Asana works

Asana can help organizations and individuals divide complicated activities into more manageable units. It’s a thorough work management application that enables you to share files, comments, and notes, keep track of deadlines, and monitor the project and task progress.

Asana was primarily created for teams so that they may spend less time in meetings, composing emails, and working on their allocated tasks. The Asana project management platform encourages users to work more quickly and take on challenging tasks. If you work with teams and want to improve communication effectively, try Asana.

How to get started with Asana

Asana offers a 30-day trial for all users by which you can understand how Asana works and also see if it is a fit for your requirements. Asana also provides multiple free resources like updated documentation, videos, etc. Below is a video to learn the Asana productivity quickly.


Asana for personal productivity: Reviews in a nutshell

G2 Crowd ⭐⭐⭐⭐(4.3)  Gartner ⭐⭐⭐⭐(4.4)   Getapp ⭐⭐⭐⭐(4.5)


  • Easy to build
  • Seamless collaboration
  • A massive list of integrations
  • Gamification provides a fun user experience
  • Interactive, powerful, and user-friendly


  • Paywalling important features
  • It can be expensive as the user scales
  • Few users complain about support

Source: G2 crowd reviews

How to buy:

Asana has three pricing plans based on the user’s requirements. 

  1. Someone with minimum requirements can avail of Asana’s Basic plan, which is free forever.
  2. Premium plans start from $10.99 per user per month, billed annually, and $13.49 monthly.
  3. Users with more extensive requirements can avail of Business plans starting from $24.99 per user per month billed annually and $30.49 billed monthly.

Get started with a free trial now.


Screenshot from Evernote
Screenshot from Evernote

Type: Task management software, note-taking

You can record a note or memo in any format with Evernote. This comprises (a) a web clip from a product or service review, (b) images of business receipts, (c) a sound file (d) Notes made by hand or via text message.

Additionally, Evernote enables group collaboration on shared Notebooks (collection of notes), which may be viewed from a desktop, laptop, or mobile device and are instantaneously updated.

Evernote makes it simple and adaptable for teams to share information and work together on a variety of projects, as well as to digitize crucial documents, record brainstorming sessions focused on images, keep track of finances, and develop a corporate workflow around processes.

How to get started with Evernote

Create a free account on Evernote to join the millions of other users who already use it. Visit the Evernote homepage and select Sign up in the top-right area of the screen. After that, you can also download the desktop or mobile apps. Although you don’t need them to use Evernote, it can’t harm you as it syncs with all of your devices.

Evernote for personal productivity: Reviews in a nutshell

G2 Crowd ⭐⭐⭐⭐(4.4)  Techradar ⭐⭐⭐⭐(4.5)   Getapp ⭐⭐⭐⭐(4.4)


  • A user can easily store, search and edit data
  • Encryption of data with password protection
  • Sleek and stylish with a beautiful user experience
  • Compatibility with multiple platforms
  • Simple and flexible


  • Restrictions for free users
  • Buggy for a few users
  • Not intuitive, as per some users

Source: G2 crowd reviews

How to buy

Evernote is completely free for two devices with additional features. Paid plans start from $6.67 a month and can vary as per requirements. 

You can get started with a free trial, explore the platform, and consider paying for this personal productivity tool later. 


Screenshot from LastPass
Screenshot from LastPass

Type: Password management and digital vault

One of the critical challenges of the digital world is using multiple authentications across a plethora of devices. As a user, you also need help remembering a lot of information. Therefore you need a solution to address such pressing issues. The cloud-based password manager LastPass maintains users’ login credentials in a secure database and enables users to create different passwords for every website they visit.
Furthermore, LastPass remembers all user passwords and makes it simple for users to access their accounts. It can be found on all popular platforms, including PCs, mobile devices, and browser extensions.

How Lastpass works?

  • Start by registering for a free LastPass Premium account.
  • Download the LastPass browser add-on.
  • You’ll discover the LastPass button in your browser’s toolbar once you’ve downloaded LastPass. Use the button to log in to the LastPass console.
  • Look around in your LastPass vault. Examine the menu and the categories of stuff you can save.
  • Make private notes. Add notes for the solutions to security questions, insurance policies, memberships, medicines, Wi-Fi passwords, and anything else. 
  • Password audits. To increase the security of your accounts, use the LastPass Security Challenge to uncover any outdated, weak, duplicate, or otherwise vulnerable passwords lurking in your vault.

    LastPass for personal productivity: Reviews in a nutshell

    G2 Crowd ⭐⭐⭐⭐(4.5)  PCMag ⭐⭐⭐⭐(4)   Getapp ⭐⭐⭐⭐(4.6)


    • The tool remembers everything securely
    • Can pull any critical information without the need for browser sign-in
    • Easily toggle between a professional and personal account
    • Platform compatibility through browsers
    • Intuitive and easy to use for all


    • Poor UX on Mac
    • Support as per a few users
    • It can be a bit restrictive for enterprise usage

    Source: G2 crowd reviews

    How to buy

    LastPass has a free version that can get you started. However, the paid versions are relatively inexpensive as you can avail of the premium and family versions for $3 and $4 per month(billed annually), respectively. 

    Start your free trial today

    Google Workspace

    As we are looking at the personal productivity software compilation for 2023, there is no way we can avoid the huge players. Formerly known as Google Apps & G Suite, Google Workspace is a group of Google-developed cloud computing, productivity, and collaboration tools, software, and products. It comprises Google Docs Editors for content production, Drive for storage, Currents for staff engagement, Gmail, Contacts, Calendar, Meet, and Chat for communication. One can manage Users and services through an admin panel.

    Depending on the edition, Google Workspace offers an opportunity to purchase add-ons like the voice calling service Voice and the digital interactive whiteboard Jamboard. Workspace for Education is the latest name for the education edition, which now includes the learning platform Google Classroom.

    Get started with Google Workspace here.

    Microsoft O365

    One often wonders why folks at Microsoft are so good at what they do. The reason is that the thorough way that data may be covered by several apps and moved across them, making work more productive and hassle-free, made MS O365 the market leader. The essential apps, Word, Excel, Powerpoint, and Outlook, address most office demands by providing access to documents, spreadsheets, presentations, and emails. Also, OneDrive provides online backups and storage for user files.

    While there are O365 alternatives, most competitors try to catch up to Microsoft rather than offering ground-breaking new capabilities, and O365 continues to be the office suite with the broadest range of functionality. Even if you choose to utilize one of these alternatives, the likelihood is that you will be handling data from clients and suppliers that also use the MS O365 platform and working with document formats designed particularly for MS O365.

    Get started with Microsoft O365 here

    Closing thoughts – personal productivity software compilation

    We hope that you liked our personal productivity software compilation for 2023. However, note that it is all about you – the user. There are tons of software today that provide multiple features at competitive pricing. One of the best facets of the research process is to test the tool using the free trial and then decide for yourself.


    Hi folks, I head the content and product research at True Information. Write to us for any questions you may have regarding our content and community.

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